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Overview
This course will provide participants with the essential skills and knowledge to effectively plan, organise, and manage meetings. By the end of this course, participants will have the confidence and tools necessary to conduct meetings that are productive and efficient.
Course Objectives
This course aims to enhance your meeting management skills by focusing on effective planning and preparation, setting up meeting spaces, and understanding electronic options. You will learn to define roles and responsibilities, chair meetings with confidence, and handle disruptions professionally.
Content
Planning and Preparing (I)
- Identifying the Participants
- Choosing the Time and Place
- Creating the Agenda
Planning and Preparing (II)
- Gathering Materials
- Sending Invitations
- Making Logistical Arrangements
Setting up the Meeting Space
- The Basic Essentials
- The Extra Touches
- Choosing a Physical Arrangement
Electronic Options
- Overview of Choices Available
- Things to Consider
- Making a Final Decision
Meeting Roles and Responsibilities
- The Chairperson
- The Minute Taker
- The Attendees
- Variations for Large and Small Meetings
Chairing a Meeting (I)
- Getting Off on the Right Foot
- The Role of the Agenda
- Using a Parking Lot
Chairing a Meeting (II)
- Keeping the Meeting on Track
- Dealing with Overtime
- Holding Participants Accountable
Dealing with Disruptions
- Running in and Out
- Cell Phone and PDA Ringing
- Off on a Tangent
- Personality Conflict
Taking Minutes
- What are Minutes?
- What do I Record?
- A Take-Home Template
Making the Most of Your Meeting
- The 50 Minute Meeting
- Using Games
- Giving Prizes
- Stuffed Magic
You will learn how to
- You will learn to plan and prepare effectively for meetings.
- You will learn to set up meeting spaces efficiently.
- You will learn to understand and utilise electronic options.
- You will learn to chair meetings with confidence and handle disruptions professionally.
- You will learn to take accurate and useful minutes, making meetings engaging and productive.
- … and much more
Audience
Anyone involved in organising and managing meetings, looking to enhance their skills and effectiveness.
Classroom and Virtual training options
Duration
1 Day
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